2019 Request for Proposals

2019 RFP submissions are now closed. Thank you to all who submitted. 

Horticultural Therapy: Digging in Together
Grand Rapids, Michigan
October 4-5, 2019

A Request for Proposals to Present at the
47th American Horticultural Therapy Association Annual Conference

As horticultural therapists and allied health practitioners, we understand the importance of networking with our peers and sharing our ideas, successes, and experiences. Connecting with people from diverse backgrounds, regions, countries, and organizations is key to life-long learning and growing in the field of horticultural therapy. Digging deeper into our profession, learning new and innovative ways to deliver our services, getting our hands dirty, and demonstrating what drives our passion for horticultural therapy are the goals of this year’s AHTA Annual Conference in Grand Rapids, Michigan.

We invite individuals from the horticultural therapy community and allied health professionals to propose sessions and interactive workshops in the following areas:

  • Creative and effective programs designed for specific populations
  • Innovative treatment interventions using plants
  • Development, management, and/or multi-use therapeutic gardens serving persons of all abilities
  • Partnerships and business models for long-term sustainability
  • Expertise, experience, and explanation about conducting research and getting published
  • Discussion groups for practitioners working with similar populations to share challenges, successes, and ideas
  • Services to communities through outreach-based horticultural therapy programs
  • Funding resources, grant writing, and other sustainable measures to maintain program financial resources 

Presenters will be selected from proposals submitted in response to this Request for Proposals by a peer review panel. Please submit your proposal online.

Submissions must include all information requested. Please note: biographical information requested MUST be in the format described within “Proposal Submission Guidelines.” 

Please note: We will be seeking engaging and interactive workshops that do not require technology/audiovisual. If technology is required for the presentation:

  • Presenters are required to bring their own laptops. AHTA will provide PC adapters and wireless advances.
  • Presenters using MAC/Apple products should bring the appropriate dongle to connect to a 12 pin (standard) LCD projector. 
  • Presenters will have an LCD projector and microphones (if necessary) available for their use. Any other audiovisual needs cannot be guaranteed and must be approved in advance.
  •  If using videos, presenters should embed videos within the presentation rather than relying on a browser, as the internet is not provided.

Additional information:

  • Presenters are required to register for the conference and will receive a discounted rate.
  • Presenters are required to provide their own handouts.  Handouts can be posted on a secure AHTA site for attendee downloading prior to the conference. If printed handouts are preferred, copies must be provided by the presenter

Online Proposal Submission Guidelines

Please read thoroughly prior to beginning your online submission. This document is intended to be used as a helpful guideline in preparing your RFP.

Session Content (all required unless noted otherwise):

  • Title of proposed session
  • A brief description of the session: Limit 30 words. If your proposal is accepted, this will be inserted into the printed conference program to describe your session.
  • Briefly explain why this session should be at the AHTA Annual Conference. Indicate where and when this presentation was previously given (if applicable). 
  • Session content and methodology: Please be brief - yet thorough and descriptive.
  • Learning outcomes: Three learning outcomes should be provided that are measurable and indicate what the audience will learn by participating in this session. State, for example: “At the end of this session, participants will be able to . . . “
  • The audience skill level of a session: basic/intermediate/advanced

Session Formats:

  • Workshop/Interactive:  90 min. No audio visual available. Session facilitated at Frederik Meijer Gardens. Facilitator(s) lead the participants in an interactive discussion, skill-building, or hands-on workshop.
  • Lecture/PowerPoint presentation: 60 min. A single presenter who facilitates a focused presentation on a particular topic, program, or organization.
  • NEW! Conversation Station: 15-20 min.  This format is for presenters who want to share emerging research, case studies, and/or programs/projects in small group discussions. Attendees will revolve through multiple stations in a designated time period. A station format is a great option for those who have never presented before or whose topic can be shared in a short time frame.
  • Panel Discussion: 60 min. Two or more speakers.  Each speaker presents different aspects, perspectives, or thoughts on a particular topic leaving time for discussion at the end.
  • Roundtable Discussion: 60 min. Moderator leads and guides a participatory discussion with participants on a particular topic or population. Rooms will be set for round tables of up to eight chairs per table.   

Please note that the 60/90 minute formats may also include a Q&A portion. Rooms will be assigned based on your presentation type and preferred room setup. Please note that all sessions will be limited only to the maximum number of attendees a room can hold.

Room setup:

  • Banquet round tables (holds up to 90)
  • Theater style - chairs with no tables (holds up to 150)
  • Classroom style - rectangular tables with chairs (holds up to 80)

Speaker Information:

  • For printed program: A biographical summary (30 words maximum) with professional credentials for each participant, highlighting competency in the subject matter. Note that you must have a biography for at least one speaker when submitting your proposal. All others may be submitted at a later date if necessary.
  • (Optional) For online program/email marketing: A biographical summary (100 words maximum) with professional credentials for each participant, highlighting competency in the subject matter. Please do not send a resume in place of the summary.
  • Accepted presentations shall be posted, with the authors’ permission, on the AHTA website for attendees to access following the conference.

RFPs will only be accepted via the online submission form. The form cannot save data; be prepared to fully answer all questions above at the time of submission.  RFPs will not be accepted by email.

If you have any questions, please contact the AHTA office at [email protected] or1-888-294-8527.